Element of Writer Window

Element of the Writer window

The various parts of the Writer window have been briefly explained below.

(a) Title bar: Title bar is located on the top of Writer window. It shows the title of the currently opened document. The name of the document means the file name of the document saved on the disk. For a new document, it shows the title of the document as Untitled X, where ‘X’ is the document number Untitled 1, Untitled 2, Untitled 3... etc., as we go on opening the new document.

(b) Menu bar: It appears below the Title Bar. It shows the menu items File, Edit, View, Insert, Format, Tables, Tools, Window and Help. On selecting a menu item, its submenu will open below the menu item. We can select any item in the submenu as per the requirement.

(c) Toolbars: The tool bar appears below Menu Bar. By default, the Standard Tool Bar and Formatting Tool Bar will appear. The other tool bars can be activated by clicking on ‘View’ menu, and selecting the ‘Toolbars’ of submenu. The user can choose the required toolbars by clicking on it. The selected toolbar will show the √sign before the toolbar. Suppose we select the Find toolbar then the Find word in the toolbar will appear as √Find.

(d) Standard toolbar: It contains commands in the form of icons.

(e) Formatting toolbar: It contains the various options for formatting a document. A graphical representation of commands is shown in the form of icons.

(f) Status bar: This is positioned at the left bottom of the Writer window and displays the number of pages, words, the language used, zooming, etc. It is located at the bottom of the workspace.

(g) Scroll button and scroll bar: It is used to scroll the document.

(h) Zoom: It allows to change the scale of the text and pictures in the document only for view. It does not affect the physical document. It is used to check the finishing quality of the document. To know the meaning of other tools, position the mouse pointer on the tool and see the Tool Tip.

  • A word processor is a software for typing, formatting and creating documents.
  • There are two types of formatting that we can apply – character formatting and paragraph formatting.
  • For character formatting, we must first select all the characters where we want to apply the formatting. For paragraph formatting, it is enough to have any part of the paragraph selected – for a single paragraph, it is sufficient to place the insertion point somewhere in that paragraph.
  • Character formatting includes – font, font style, size, font colour, underline style, underline colour, and effects – for example subscript, superscript, emboss, etc.
  • Paragraph formatting comprises of – alignment; indents – left, right, first line and hanging; space before and after paragraphs; and line spacing.
  • To highlight the points, we can use bullets or numbering for the paragraphs.
  • If we plan to put tabular data, we can either use tabs – left, right, center and decimal; or use table to type in the text within the cells.
  • To enhance the appeal of the document, we can insert pictures – either from clip art, or from files. We might have to select appropriate wrapping options to have the text around the picture.
  • We can move or duplicate text in a document or across documents using options like Cut, Copy and Paste.
  • If we are likely to make mistakes (and all of us are!), we can utilise the word processor to check the spellings and grammar.
  • Before we print the document, we must decide on margins, page size, gutter etc. through Page Setup.
  • If we need to have many copies of documents which are same except for some parts, like invitation letters, we can use the mail merge facility to make the task simpler.
  • We can allow others to review the documents by editing as well as by adding comments. These changes can be tracked. We can later decide as to whether to keep those changes or to revert back to the original text.